Assistant tip: Using screen shots | Online Executive and Admin Assistant Training

Assistant tip: Use screen shots

Submitted by Ethan on September 17, 2009 at 03:11 PM

To go along with our post about screencasting, we also want to make you aware of or remind you if you’ve forgotten, how useful screen shots can be to a working assistant.

In case you don’t know what we’re talking about here, a screen shot is a an image of you computer screen. It can either be an image of the whole screen, of the active window on your screen or a portion of your screen that you select. You then have the option of forward these images either embedded within an email or as an attachment to whoever you want.

These types of images can save you a lot of time if you know of the screen shot option, know how to create them and think to use them when the time is right.

You can take a screen shot of your web browser when looking for a flight for your boss and then forward that shot to them so they can see all of their options right there in front of them instead of you having to go back and forth to find the right one. You can take a screen shot of a computer error you’re running up against and forward it to your IT department for troubleshooting. You can take a screen shot of three different options of a gift that you boss wants to get their spouse.

All of these instances will speed up the process of getting an answer to your question or getting an issue resolved. And now with iPhones and other cell phones out there able to see these images either in emails or attached to them, this will work even when your boss is out of the office.

Learning how to take a screen shot takes about 10 seconds… we promise. Click here to learn how to take one on a PC computer and click here to learn how to take one on a Mac computer.

It’s easy and just another tool for your assistant tool box.

Flickr Creative Commons image by Slaff

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